PICHOA-2 2012 Special General Assembly a Success


The Pag-ibig Citihomes Phase 2 Homeowners’ Association, Inc. (PICHOA-2) special general assembly on July 15, 2012 was a resounding success.

Issues and concerns of the members and the association were presented, discussed and clarified. The following are some of the points raised during the assembly:

  1. Member’s Monthly Dues.

Members are obliged to pay promptly their monthly due contribution to the association’s collector or treasurer. The monthly due of P60.00 is expressly stipulated in the approved by-laws. The monthly due will fund the operational expenditures of the organization including expenses for light, garbage collection, maintenance and security.

Initially the monthly dues will finance the administrative cost of the organization, the garbage collection and street lights.

It was explained that the expected monthly due collectible per month is barely enough to provide for the fixed expenditures of the association.

  1. Garbage Collection.

Garbage collection at present is being serviced by the Local Government Unit of Opol but the services will only last for two (2) months according to Mayor Dexter Yasay.

The association will then be responsible for the collection of the members’ garbage on a weekly basis. Thus, members who didn’t pay their monthly dues will be denied of the garbage collection services.

Collection of garbage will be done on a house-to-house scheme unlike the present method adopted by LGU-Opol.

  1. Astray Animals

The subdivision has a problem of astray animals ranging from domesticated pets like dog and cats to farm animal like cow, goat and chicken.

The Deed of Restriction every house buyers had signed restricts astray animals or pets within the subdivision. Homeowners are also barred from raising farm animals within the subdivision.

  1. Vehicle Gate Pass/Stickers

All vehicles used for public transportation will have to secure a gate pass/sticker bearing the three logos of the three homeowners’ associations. Owners of private vehicles i.e. motorcycle, tricycle, car, and the like are enjoined to get a gate pass/sticker from PICHOA-2.

  1. Street Lights

PICHOA-2 will now be obligated to pay for the street lights and provide electric bulb for busted lights within Phase 2. Each phase of the subdivision will now have its own electric meter. Continue reading

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PICHOA-2 Appoints a Collector


Pag-ibig Citihome Phase 2 Homeowners’ Association (PICHOA-2) engages the services of collector for its drive to collect monthly membership dues as stated in the association’s By-Laws.

The move is in support of the previous Board Resolution condoning the collection of previous years’ monthly dues collectibles from its membership. PICHOA-2 will collect all outstanding monthly dues starting January 2012 from members.

For those housing units taken out only this year, 2012, monthly dues will start on the preceding month the unit is actually taken out.

The Collector

Director David Lozano had accepted the Board’s call for him to be ascribed collector of the association. He will received a meager amount of honorarium worth P1,000.00 per month. The association’s elected directors and appointed officers do not have an honorarium. Works of these officers are on a pro-bono basis.

Though Director Lozano is assigned as the official collector, payment of monthly dues and membership fee can still be made at the treasurer’s residence located at Block 4 Lot 2.

Director Lozano will be roving and conduct house-to-house collection.

The association through its By-Laws is authorized to hire a collector or association’s officers. These officers may not be part of the Board and will be properly compensated.

Currently, PICHOA-2 is financial constrained to hire a regular collector.

Issuance of Official Receipt

Director Lozano is authorized to issue an Official Receipt for all payments received from members. Members are obliged to ask for the association Official Receipt.

Financial Reports

The challenge now for PICHOA-2 is to provide a regular report on the financial condition of the association to the members. The responsibility to provide members with financial information is inherent to the any association drive to collect money from its members.

PICHOA-2 shall submit an updated monthly collection report preferably stating also the amount of monthly dues and membership fee outstanding collectibles from the members.

A report on the Financial Condition (Balance Sheet) and Statement of Operation (Income Statement) shall be submitted to the members, the most, on a quarterly basis.

These financial reports can be posted on designated bulletin board and on-line/web-based avenues for facile access of the members.

Monthly Dues and Membership Fee

PICHOA-2 By-Laws provides for monthly dues collectible from members amounting to P60.00 per month. The monthly dues will be utilized by the association for its operation.

While it also provides for a one-time membership fee of P500.00 imposable to all homeowners under its turf. The membership fee serves as the seed capital of the association and can be used for well-meaning projects or programs of the association i.e. purchase of emergency equipment, emergency operation, and the like.

Deadline of payment of the monthly dues is on the 5th day of the succeeding month.

The Subdivision Developer’s

Unfortunately, the subdivision developer, Johndorf Ventures Corporation (JVC), notwithstanding the existence of the duly organized association collected the membership fee and monthly dues from homeowners during the take-out of housing units.

Today, JVC has only remitted portion of the membership fee collected to the association. It has not remitted a single centavo of the collected monthly dues. It still collects these fees from home-takers.

The developer very well knew that homeowners’ association exist for they have been summoned by the Housing and Land Use Regulatory Board (HLURB) – Region 10 for complaints filed by the three homeowners’ associations of Pag-ibig Citihomes Subdivision.

The developer is still to provide an updated list of housing units buyers. They have only provided the association the list, as of October 31, 2011, in March 2012.

The inability of the developer to provide an updated list as of the end of a particular month keeps both homeowners and officers wondering and forming conjectures for they have an automated or computerized database.

Bakit kaya? Ano kaya ang kanilang tinatago?

Citihomes Stinks


CITIHOMES, a subdivision located in Bario Malanang in the Municipality of Opol, Misamis Oriental, smells of rot for almost a month now. Homeowners’ garbage remains uncollected. Domestic animals feast on plastic or sacks of rotting house wastes and foul smelling baby diapers pinned on perimeter fences.

Citihomes is believed to be the biggest subdivision in Region 10 once completed.

Arrogant Developer

The project developer, Johndorf Ventures Corporation (JVC), without due notice to the concerned homeowners’ associations (HOAs) stopped the garbage collection services.

JVC regularly collects the garbage every Thursday or Friday up until a month ago.

Surprised Homeowners

The move of the developer surprised homeowners when JVC did not collect garbage for two straight weeks. The garbage truck usually misses collection for one week only.

The garbage problem left homeowners and HOAs officers guessing on JVC’s intention since it happened right after JVC’s interest to return the membership fees of HOAs.

Project Engineer Etol has no concrete answer to the reason for the service stoppage but instead refers complaining homeowners to their respective HOA’s Board.

Partial Remittance of Membership Fee to HOAs

JVC has signified to remit the membership fees to the HOAs.

Check issued by JVC representing membership fees due to respective HOAs represents only partial amount of the total collectibles of HOAs from the developer.

JVC is still has to furnish HOAs the MASTER LIST of homeowners who have taken out their respective housing units.

HOAs Collectibles from the Developer

Each HOA has pending collectibles from the developer. Collectibles include those fees collected by JVC, in the guise of HOA, from homeowners during the take-out of their housing units. These fees are the monthly dues and membership fees.

Subdivision developers are prohibited from collecting any fees from the homeowners or buyers of condominium or subdivision to finance common comfort.

Section 27 of Presidential Decree 957 provides: Other Charges. No owner or developer shall levy upon any lot or buyer a fee for an alleged community benefit. Fees to finance services for common comfort, security and sanitation may be collected only by a properly organized homeowners association and only with the consent of a majority of the lot or unit buyers actually residing in the subdivision or condominium project.

HLURB issues an Order for Termination of Conciliatory Proceedings


The Housing and Urban Development Coordinating Council (HLURB) – Region 10 has issued an order terminating the conciliatory proceedings between the developer, Johndorf Ventures Corporation (JVC), and the three homeowners’ associations of Pag-ibig Citihomes Subdivision on April 11, 2012.

The order doesn’t prevent homeowners’ associations from filing a formal complaint against the JVC. Meaning the associations can hire lawyers to file a case against JVC.

Pag-ibig Citihomes Subdivision is a large housing development project of JVC comprising almost 5,000 single-detached housing units located in Malanang, Opol, Misamis Oriental.

The conciliatory conferences stemmed from the complaint lodged by the homeowners’ associations at HLURB in late January of this year.

JVC, the developer, failed to remit the membership fees and monthly dues they collected in behalf of the associations. JVC also send notices to the homeowners’ associations that expenses on the maintenance of the subdivision i.e. security guards, electricity, grass cutting, garbage collection were deducted from the collected fees without the knowledge and approval of the associations.

JVC still collects membership fees and monthly dues from homeowners even the homeowners associations were already organized and duly registered with HLURB since 2010.

HLURB ordered the termination of the conciliatory proceedings between developer, Johndorf Ventures Corporation and the Homeowners’ Associations of Pag-ibig Citihomes Subdivision in Malanang, Opol, Misamis Oriental.

PICHOA-2 Proposed Financial Bible


The proposed Financial Bible for Pag-ibig Citihomes Phase 2 Homeowners’ Association (PICHOA-2) will help meet the following objectives: the exercise of prudence in all PICHOA-2 financial transactions, maintain a healthy financial condition of the association, set up checks and balances in all financial transactions, and protect the general membership from unscrupulous practices of the Board and Officers of the association.

The Funds

The Financial Management Policy or Financial Transaction Manual provides for the setting up of three separate funds – the Petty Cash Fund, General Reserve Fund, and the Special Reserve Fund. These funds will have their own means and procedures of disbursement and have specific uses.

The Petty Cash Fund (PCF) as we all know will fund the day-to-day expenditures of the association. This will, of course, be funded by the General Reserve Fund.

The General Reserve Fund shall finance the regular or routine activities of the association and be used for the following purposes: to finance Administrative Cost, Maintenance Cost, Project/Program Cost, and Miscellaneous Expenses of the association.

While the Special Reserve Fund shall finance the association special projects and programs. The association shall only use the Special Reserve Fund for the following purposes: to fund rescue and emergency programs or activities, to purchase rescue and emergency tools and equipments, and to provide seed capital for income-generating projects.

The Financial Bible of PICHOA-2 also provides for the distribution of the Annual Net Surplus to the General Reserve Fund (60%) and Special Reserve Fund (40%). This distribution will allow the association to become sustainable.

The Financial Reports, Budget and Audit

The policy also emphasizes the use of Budget and the relevance of audit. The association is compelled to present and pass an annual budget during the annual general assembly. This budget will then be used as the basis for the next year’s financial transactions of the association.

The scope of audit activities are also provided in the proposal. The audit activities will determine the following areas: Cash Position of the association, Adherences to and/or deviations from the association’s rules and procedures, Physical audit of properties, accountable forms/documents of the association, and Effectiveness of the association’s financial control systems.

Nonetheless, the frequencies of the preparation of financial reports and the type of financial reports to be presented are also stipulated.

The Bank Account

The proposal expressly recommends that a Checking or Current Account will be used instead of a Savings Account. It would be easier for the members and officers to monitor disbursement or withdrawal of the bank deposits with a check since checks are returned by the bank. The used check can then be used as attachment to expenses or authorized withdrawal or payment.

The Membership Fee

Membership Fee shall be automatically allocated to the Special Reserve Fund. The association officers shall exercise extra care that the collected Membership Fee, since it is reflected in the income statement of the association, will not be used for the other expenditures, except those authorized for Special Reserve Fund.

The Financial Bible Relevance

The financial bible will serve as the starting ground for audit activities. Currently, audit activities are merely concentrated on the issue of whether the money received by the association is accounted for and its disbursement is authorized by the approving authority. Or whether the amount disbursed is equal to the supposed expenditures. It will now include audit of procedures and whether there are enough safety nets that protect the financial resources of the association.

The financial bible also protects the members and the financial resources of the association. Officers of the association are prohibited to use the previous years’ funds to finance the present operation. Present operation shall be funded only by revenues generated for the year.

Without the Financial Bible, officers of the association can pass Resolutions authorizing disbursement of funds and that would make their transactions legal.

The Approval and Amendment

The Financial Bible of the PICHOA-2 can only be amended by the BOARD and 10% of the members in good standing but must be approved by the majority of the members in good standing in a general assembly.

PICHOA-2 Proposes Citihomes Traffic Management Rules


The Pag-ibig Citihomes Homeowners’ Associations in Malanang, Opol, Misamis Oriental had adopted a Transportation and Security Plan last year for implementation in the subdivision. The rules on transportation was lumped with the security measures because, as well know, traffic also concerns the security and safety of the homeowners.

The Pag-ibig Citihomes Phase 2 Homeowners’ Association (PICHOA-2) Board believes that the two fields, security and transportation/traffic, should not be lumped together in one policy since both are major areas of consideration, though the two may overlap on some cases.

An improvement for the transportation operation or traffic management rules and regulations is being proposed by PICHOA-2. This is somewhat comprehensive and it totally separates from the Security Policy of the subdivision. A comprehensive Subdivision Security Policy/Plan is still to be undertaken.

The Process

The proposed comprehensive Traffic Implementing Rules and Regulations is already under review by the PICHOA-2 Transportation Committee. After the committee review, the Rules will be presented to the Board for approval and endorsement to the other Homeowners Associations (HOAs) of the subdivision. The other HOAs’ Transportation Committees shall review PICHOA-2’s proposal and this will be elevated to their respective Board for approval.

The Board-approved Rules will then be discussed by the joint HOAs’ Board to incorporate revisions or additional improvements of the Rules. The joint HOAs’ Board-approved Rules will then be presented to the respective General Assembly of the each HOA for adoption.

The Proposed Citihomes Traffic IRR

The proposed Implementing Rules and Regulations governing the Traffic Management of Pag-ibig Citihomes Subdivision contain the following aspects or areas.

Traffic management, which talks about speed limit, terminal areas, practice driving, etc, is contained in Rule 2 while Rule 3 talks about accreditation process. Rule 3 touches on the accreditation criteria for public transportation vehicles including Habal-habal. It also discusses accreditation of drivers, and the effectivity, expiration, and renewal of accreditation. It also provides for the accreditation process and accreditation fees.

Rule 4 is all about the creation and composition of accreditation bodies and their functions. For public transportation, the subdivision will have one accreditation body, Transportation Accreditation Body (TAB), which is totally separate from the Transportation Committee of each HOA.

Private vehicles owned by homeowners will be accredited by their respective HOA’s Transporation Committee.

Rule 5 discusses the Accreditation Fund, which will be managed by the TAB. This fund will be generated from the fees, fines, etc. levied by the TAB to public transportation operators and drivers. It also prescribes the intended use and audit of the fund; and how the net surplus of the fund, after deducting the TAB expenditures, be shared or distributed to the various HOAs of the subdivision.

Rule 6 is all about the penalties and sanctions that will be imposed by the TAB to violations of the Traffic Rules while Rule 7 talks about handling of complaints and the adjudication process/mechanism.

The Transportation Adjudication Body is contained in Rule 8, which provides for the composition and duties of the body. The body is totally separate from the Adjudication Committees of each HOA.

The Draft Citihomes Traffic IRR

For better appreciation of the proposed Citihomes Traffic IRR, please see the attached file (Proposed Implementing Rules & Regulations for Traffic Mgt of Citihomes).

PICHOA-2 Names Phase 2 Streets


Phase 2 General Assembly approved during their annual meeting last December 2012 the name category for the number of streets crisscrossing Phase 2 of Pag-ibig Citihomes Subdivision in the Malanang, Opol, Misamis Oriental. The streets will be named after flowers, the body approved.

In late January of this year, an on-line survey was conducted to re-affirm the decision of the General Assembly as to the name category of the streets. After more than a month that the survey ran, it was not able to muster a majority number of votes to invalidate the previously approved street name category.

Though, the category of Gods & Goddesses, which was suggested by Ms. Cherry Seniel, was leading the on-line survey, the Board on their 2nd Regular Meeting on March 11, 2012 decided to adopt the General Assembly’s last year decision on the premise that the majority of the members were not able to participate in the on-line poll.

The association is strictly observing the decision of the majority of its members. If majority of the members would retract their previous decision, the Board will religiously follow.

Flower Name and their Symbolism

Since the developer is already asking for the street names for quite some time now, the Board decided to adopt the following name of flowers for Phase 2 streets. This will be submitted to them before the end of March 2012.

Below is the list of the flower names and their corresponding meaning or symbolism.

Flower Name

Meaning

Azalea

“Symbol of Womanhood”

Bluebell

“ Symbol of Gratitude”

Cattleya

“ Symbol of Mature Charm”

Daffodil

“Symbol of Respect”

Eucalyptus

“ Symbol of Protection”

Gardenia

“Symbol of Hospitality”

Hyacinth

“Symbol of Sincerity”

Iris

“Symbol of Wisdom”

Jasmine

“Symbol of Attachment”

Lavender

“Symbol of Devotion”

Marigold

“Symbol of Creativity”

Peppermint

“Symbol of Cordiality”

Rosemary

“Symbol of Fidelity”

Sunflower

“Symbol of Adoration”

Street Name Placement

The Board decided that the streets will be named on an alphabetical order with only one flower name per letter. You will notice also that some of the letters in the alphabet were not assigned with corresponding flower name.

The purpose of such arrangement is to avoid confusion in locating the streets in Phase 2. And to provide facile instruction for people or service providers that are not familiar with the Block and Lot numbers.

Say for instance, you are looking for Cattleya Street and you are in the Lavender Street, you will have to simply go to the north direction, instead of going southward to Phase 3.

This is not the case of Phase 1 for, if you have observed, there are two or three street names that start with similar letter. These street names were not also arranged in an alphabetical order.

Street Guide

The first road in the north part of Phase 2 is named Azalea Street, while the road on the southern part of Phase 2 is named Marigold Street.

The vertical road that separates Phase 2 from Phase 1 is named Peppermint Street while the outer road that runs beside Bunkalalan River is named Sunflower Street. The vertical road on the center of Phase 2 is named Rosemary Street.

The odd road in front of Block 3 is named Bluebell Street. There is no other street name in Phase 2 that starts with letter “B”.

Please note that the main road separating Phases 2 and 3 was not named. The Board agreed to have Phase 3 HOA named it or simply adapt Phase 1’s street name since this road runs through them.

The Road To Citihomes Hones Personal Virtues


Pag-ibig Citihomes homeowners are indeed blessed if you take the access road condition to the subdivision for practicing the virtues of patience, endurance, and perseverance.

You got to have a higher degree of patience to navigate this path twice a day for five to six days a week especially during rainy days. Citihomes’ residents are mostly students and are employed in Cagayan de Oro City. Think of newly shined shoes, freshly pressed uniforms getting wet and splattered with mud. Picture your shoes getting soaked in rainwater splashed with dirt because the Motorelas operating there don’t have a properly installed rain protectors.

Think of uniforms, shoes, etc catching tons of dust during sunny days. Imagine your heavy colored shirts, pants, etc. and even your long shiny black hair looking brown.

You got to have a mighty endurance to undergo the daily ordeal on this type of road. You return home daily exhausted from work or studies and get more exhausted upon reaching your house, 3.5 kilometers from the highway, courtesy of the bad road.

You got to have a strong perseverance to still reside in the subdivision knowing and experiencing this daily torment. You have to have tons of it for we can only have a totally pave access road a decade from now. But that is still debatable.

Opol Mayor Dexter Yasay had made a pronouncement during the induction ceremony of the 2012 officers and directors of the various homeowners’ associations that his administration is still looking and sourcing out funds for the concreting of municipal and barangay roads. He said that Citihomes residents have to wait since the older subdivision, Youngsville Subdivision’s, access road is not yet concreted.

You have to persevere for another uncertain future before we can enjoy a concrete access road to Citihomes. Let us only start to hope once construction of access road to Youngsville Subdivision has commenced.

Below is mojospark1 uploaded video in youtube featuring the access road to Pag-ibig Citihomes. See to appreciate it.

2011 Flood (Definitely NOT during Sendong)


There was flood at Pag-ibig Citihomes Subdivision in 2011, but definitely not caused by Tropical Storm Sendong. The October 2011 flood only affected Phase 2. The two other phases were spared.

The incessant downpour from early evening to the wee hours of the following morning led to the flooding in Phase 2. Flood water from the surrounding hills of the subdivision, passed through Phase 1 and Phase 3, made the Phase 2 the catch basin of rainwater.

The heavy downpour resulted to swelling of the Bunkalalan River, which runs beside Phases 2 and 3. The river is usually almost dry during regular days. You can even walked across it. The swelling of the river aggravated the situation since rainwater could no longer be dumped to the river.

Extent of Flood

The floodwater started to rise at around 5:00 o’clock in the morning. Fortunately, flood water didn’t seep into the houses but it rendered almost all roads in Phase 2 impassable. There was no reported backflow in houses’ comfort rooms; the usual case in flood incident.

The River Rechanneling System

The river rechanneling system which was implemented after the November 2009 flood incident works during the flood. It had helped ease the water in the swelling Bunkalalan River; without it, tons of excess water from the river would have seeped through the subdivision.

The Video

Below is an amateur video of the October 2011 flood incident showing the swelling of Bunkalalan River and some shots of the flooded road of Phase 2. The working river rechanneling system is the one you will see nearest the bank. This is always dry during regular days. The outer channel is the Bukalalan River channel.

 

2009 Flood in Citihomes


Everyone needs to know this bit of information. Pag-ibig Citihomes Subdivision was submerged in floodwater in the last week of November in 2009.

Phase 2 was greatly affected by the deluge. Reasons that Phase 2 Homeowners then initiated the organization and registration of the association.

Phase 3 was under construction during the deluge.

The first problem or issue the interim association raised to the developer, Johndorf Ventures Corporation (JVC), was the flood problem.

This move prompted JVC to initially construct a re-channeling of the Bunkakalan River. The river travers along the side of Phases 2 and 3 on the northeast.

Today, the issue is still unresolved and homeowners are worried that another flood will hit the subdivision.

It is a continuing clamor of the homeowners that JVC must provide efficient drainage and flood control systems in the subdivision. The Homeowners Associations are vigilant and continually knocking the doors of the developer for the implementation of the flood control system.

Below are some clips showing what happened in that fateful day of November 2009.