PICHOA-2 Appoints a Collector

Pag-ibig Citihome Phase 2 Homeowners’ Association (PICHOA-2) engages the services of collector for its drive to collect monthly membership dues as stated in the association’s By-Laws.

The move is in support of the previous Board Resolution condoning the collection of previous years’ monthly dues collectibles from its membership. PICHOA-2 will collect all outstanding monthly dues starting January 2012 from members.

For those housing units taken out only this year, 2012, monthly dues will start on the preceding month the unit is actually taken out.

The Collector

Director David Lozano had accepted the Board’s call for him to be ascribed collector of the association. He will received a meager amount of honorarium worth P1,000.00 per month. The association’s elected directors and appointed officers do not have an honorarium. Works of these officers are on a pro-bono basis.

Though Director Lozano is assigned as the official collector, payment of monthly dues and membership fee can still be made at the treasurer’s residence located at Block 4 Lot 2.

Director Lozano will be roving and conduct house-to-house collection.

The association through its By-Laws is authorized to hire a collector or association’s officers. These officers may not be part of the Board and will be properly compensated.

Currently, PICHOA-2 is financial constrained to hire a regular collector.

Issuance of Official Receipt

Director Lozano is authorized to issue an Official Receipt for all payments received from members. Members are obliged to ask for the association Official Receipt.

Financial Reports

The challenge now for PICHOA-2 is to provide a regular report on the financial condition of the association to the members. The responsibility to provide members with financial information is inherent to the any association drive to collect money from its members.

PICHOA-2 shall submit an updated monthly collection report preferably stating also the amount of monthly dues and membership fee outstanding collectibles from the members.

A report on the Financial Condition (Balance Sheet) and Statement of Operation (Income Statement) shall be submitted to the members, the most, on a quarterly basis.

These financial reports can be posted on designated bulletin board and on-line/web-based avenues for facile access of the members.

Monthly Dues and Membership Fee

PICHOA-2 By-Laws provides for monthly dues collectible from members amounting to P60.00 per month. The monthly dues will be utilized by the association for its operation.

While it also provides for a one-time membership fee of P500.00 imposable to all homeowners under its turf. The membership fee serves as the seed capital of the association and can be used for well-meaning projects or programs of the association i.e. purchase of emergency equipment, emergency operation, and the like.

Deadline of payment of the monthly dues is on the 5th day of the succeeding month.

The Subdivision Developer’s

Unfortunately, the subdivision developer, Johndorf Ventures Corporation (JVC), notwithstanding the existence of the duly organized association collected the membership fee and monthly dues from homeowners during the take-out of housing units.

Today, JVC has only remitted portion of the membership fee collected to the association. It has not remitted a single centavo of the collected monthly dues. It still collects these fees from home-takers.

The developer very well knew that homeowners’ association exist for they have been summoned by the Housing and Land Use Regulatory Board (HLURB) – Region 10 for complaints filed by the three homeowners’ associations of Pag-ibig Citihomes Subdivision.

The developer is still to provide an updated list of housing units buyers. They have only provided the association the list, as of October 31, 2011, in March 2012.

The inability of the developer to provide an updated list as of the end of a particular month keeps both homeowners and officers wondering and forming conjectures for they have an automated or computerized database.

Bakit kaya? Ano kaya ang kanilang tinatago?

Collection Of Monthly Dues To Start In January 2012

Pag-ibig Citihomes Phase 2 Homeowners Association (PICHOA-2) Board of Directors has approved on their 1st Regular Meeting held on January 15, 2012 the regular collection of Membership/Association Dues, commonly known as Monthly Dues, starting January 2012.

Mindful of the financial situation of the members, the Board has also approved to condone the previous years uncollected monthly dues to give relief to the members of PICHOA-2. The condonation is only applicable to PICHOA-2’s monthly dues collectibles as of December 31, 2011.

The Board decisions are incorporated in Board Resolution No. 003, Series of 2012.

Members of PICHOA-2 are enjoined to pay promptly their monthly dues on/before the 5th day of the succeeding month.

Members are also encouraged to always ask for the Official Receipt (OR) from the treasurer.

The monthly dues can be paid only to our treasurer, Ms. Gladys B. Adajar, at Phase 2, Block 4, Lot 11.

A letter on this regard will be distributed in the subdivision. Members who are not yet residing in the subdivision are also enjoined to pay their contribution to PICHOA-2.

Buyers/homeowners of Phase 2 housing units are discouraged to pay their Membership Fee and Monthly Dues at the office of the developer, Johndorf Ventures Corporation (JVC). JVC is totally a separate entity from PICHOA-2. The developer is also prohibited to collect any fee in behalf of the homeowners’ association as prescribed in Section 27 of The Subdivision and Condominium Buyers Protective Decreee or PD # 957.

Membership Fee and Monthly Dues should be paid only to PICHOA-2, not to the developer.

Still Personal

You might be wondering if this site, blog, on-line journal or whatever we call this is an official web address of the Pag-ibig Citihomes Phase 2 Homeowners’ Association (PICHOA-2). Honestly, it is not. This is a personal blog of a person who happens to be a member of the current Board of Directors of PICHOA-2.

Being personal, however, does not mean we can’t discuss things, concerns, etc that affects directly or indirectly our subdivision and the people that dwell within it. Being personal does not prohibit us to publish documents that are official and public records i.e. Financial Reports, Board Resolutions, Policies, Rules and Regulations, Minutes of the Meeting that are adopted by the PICHOA-2.

PICHOA-2, particularly the people delegated to manage its businesses, which are the elected directors of the Association’s Board, should be bounded by the principle of prudence, transparency and accountability. It is one of their duties to rightfully and speedily inform the General Assembly (members of PICHOA-2) of any or of all developments, in whatever possible, convenient and cost-effective means.

The successes of PICHOA-2 do not solely rest on the resolves of the elected officials. Of course, they are expected to lead the organization in whatever undertakings the General Membership would desire. Members of PICHOA-2 are also expected to make good of their commitments for the organization and take part in all the programs presently being or would be implemented by the group.

During the days of the organization of PICHOA-2, we have dreamt of a coming up with a Newsletter for Phase 2 homeowners. This was some sort of a literary and news organ. The main purpose, actually, was to have a means for keeping the member-homeowners well-informed. Well-informed members are the greatest assets PICHOA-2 can ever have.

The idea remains but was not concretized due to financial constraints. We don’t have the money to sustain the circulation of the conceptualized PICHOA-2 paper. We can possible print the master copy but distribution expense is costly. Moreover, the P60.00 monthly dues are too meager to keep the PICHOA-2 floating. Allocating the publication and distribution expenses from this is not a good idea at all. Nonetheless, membership and association fees were collected by Johndorf Ventures Corporation (JVC) and were not yet remitted to PICHOA-2.

I personally thought having an on-line journal, where members of my community can share ideas, opinions, etc about the happenings in the community, would be wiser. I also thought that the Board can make use of the site to keep PICHOA-2 members abreast with the latest happenings without spending a single centavo. Hence, the birth of this site.

I would like to emphasize that there are NO promulgations or resolutions passed by PICHOA-2 Board or General Assembly adopting this site as the official on-line venue for PICHOA-2. Irregardless if this will be adopted or not, this will remain to exist for the very purpose of informing the public and make the Board accountable and transparent in all its dealings.

HLURB Agrees with HOAs

In a letter to Pag-ibig Citihomes Homeowners’ Associations (PICHOAs) dated February 2, 2012, Housing and Land Use Regulatory Board (HLURB) – Region 10 agrees with PICHOAs’ stand on the membership fee and association dues collected by the developer, Johndorf Ventures Corporation.

PICHOAs asked HLURB to issue a ruling for the developer to turn-over the fund to the respective homeowners’ associations of the subdivision, emphasizing that the developer is a totally separate entity from the association and, therefore, has no right to spend the money in their behalf.

HLURB pointed out in its response-letter that under PD 957, developers are obliged to “initiate” the organization of a Homeowners’ Association, but are not allowed to levy and collect association dues.

It also cited Section 27 of PD 957, otherwise known as The Subdivision and Condominium Buyers’ Protective Decree, which states that, “No owner or developer shall levy upon any lot or buyer a fee for an alleged community benefit. Fees to finance services for common comfort, security and sanitation may be collected only by a properly organized homeowners’ association and only with the consent of a majority of the lot or unit buyers actually residing in the subdivision or condominium project.”

The letter also suggest for PICHOAs to make a formal, written demand to the developer, for the turn-over of the fees collected by the latter.

PICHOAs and the developer had previous dialogues but the former were only presented with collected sum of money minus the expenses incurred by the latter in the subdivision.

The associations strong stand is for the 100% turn-over of funds.

A conference or meeting among PICHOAs and representative from the developer will be held on February 10, 2012 at 9:00 o’clock in the morning at HLURB’s Regional Office, 3rd Floor, Du Point Building, Velez corner Akut Streets, Cagayan de Oro City.

Envisage Security Proposes Beefing up Manpower in Citihomes

Envisage Security Agency, Inc., the present security provider in the subdivision, proposed to Johndorf Ventures Corporation (JVC) to beef up its manpower stationed at Pag-ibig Citihomes in Malanang, Opol, Misamis Oriental.

The proposal of the security agency was bared in the Memorandum dated January 23, 2012 addressed to Engr. Joseph Navarro, the Project Manager of JVC. The agency furnished a copy of the memo to homeowners associations. PICHOA-2 received the copy of the memo on January 31, 2012.

The recommendation to beef up the physical security of the subdivision, as contained in the memo, is for JVC to construct a perimeter fence with steel entrance/exit main gate; restrict passage and loitering of stay-in/out contractors’ workers, including residents of neighboring/adjacent sitios in unoccupied housing units; limit stay-in workers and their families to the bunk houses; establishment of road traffic control and signs; and replacement of busted street lights.

The subdivision currently doesn’t have a gate and perimeter fence. People from neighboring communities also pose a threat for theft and other crimes.

The memo also recommends for additional security personnel. The current manpower is comprised only of nine (9) security guards. The proposal is to raise it to 16 security personnel.

The memo came from Mr. Momie B.Galoso, the Area Supervisor of Envisage Security Agency, Inc.

New Drainage System is in Order for Citihomes

A request for the developer, Johndorf Ventures Corporation (JVC), to update the homeowners on the flood control system project and for the construction of common service facilities on open space was agreed in the joint meeting of officers of various homeowners’ associations (HOAs) of Pag-ibig Citihomes Subdivision last January 22, 2012.

The homeowners had it that JVC contracted a consultant to study and recommend a new design that will address the drainage and flood problem in the subdivision. The new design is expected to be presented to JVC for approval before the end of January this year.

The project engineer, Mr. John Lee K. Etol, on Saturday, January 28, 2012, met with the officers of HOAs. True enough, JVC’s consultant, Mr. Hackey (whatever the spelling of his name) will be presenting the plan to JVC by the end of the month.

Project engineer agreed for a separate schedule of presentation for the homeowners. He will be informing the concerned HOAs of the final schedule of meeting with the consultant.

The common service facilities i.e. multi-purpose building and basketball court that will be constructed on the open space, fronting Phase 1 and 3, will be put on hold. Construction of new units also takes a break pending the implementation of the new drainage or flood control system plan.

The flood control system has been one of the issues Phase 2 HOA strongly raised and fought for since its inception.

Phases 2 and 3 will be directly affected if Bungkalalan River will overflow. These areas are nestled along the river bank. The subdivision also serves as a catch basin of rain waters from Upper Malanang.

The current design of the drainage system can’t accommodate rain waters coming from upper ground. Water from Bungkalalan River backflows to the subdivision during heavy rains.

Phase 1, 2 & 3 HOAs ask HLURB’s Ruling

The Board of Directors of Pag-ibig Citihomes Phase 2 Homeowners’ Association (PCHOA-2) in their 2nd Regular Board Meeting unanimously agreed to demand the full turnover to the Association the fees collected by the developer, Johndorf Ventures Corporation (JVC). JVC collected the Membership Fee of P500.00 and 6-month advance on Membership/Association Dues, commonly known as monthly dues, worth P360.00 from homeowners during the issuance of Permit to Occupy (PTO).

PCHOA-2 in its two years of existence is still to receive the funds from the developer. Dialogues have been conducted in the past between the parties but failed to give good results.

In the joint meeting of officers of homeowners’ associations of Pag-ibig Citihomes Subdivision held in January 22, 2011, officers expressed a strong support to call for the 100% collection of money from JVC. The three (3) associations agreed to ask Housing and Land Use Regulatory Board (HLURB) to make a ruling on the issue.

A letter to HLURB signed by Phase 1, 2 & 3 Homeowners’ Associations’ Presidents was lodged with the former on January 27, 2012.

The State recognizes that developers of subdivision may help homeowners organize homeowners’ association.

“The developer may collect the Membership Fee and other dues in behalf of the Association pending its organization. But said money should be given back to the Association once it’s organized”, is the collective stand of the homeowners.

“The developer has no right to spend the collected fees or money of the Association, unless the Association authorizes them. The membership fee and monthly dues collected by the developer are Associations’ money, not of developer’s,” they further agreed.

There is no standing Memorandum of Understanding/Agreement between the JVC and the three (3) Homeowners’ Associations as to its use.