PICHOA-2 Appoints a Collector


Pag-ibig Citihome Phase 2 Homeowners’ Association (PICHOA-2) engages the services of collector for its drive to collect monthly membership dues as stated in the association’s By-Laws.

The move is in support of the previous Board Resolution condoning the collection of previous years’ monthly dues collectibles from its membership. PICHOA-2 will collect all outstanding monthly dues starting January 2012 from members.

For those housing units taken out only this year, 2012, monthly dues will start on the preceding month the unit is actually taken out.

The Collector

Director David Lozano had accepted the Board’s call for him to be ascribed collector of the association. He will received a meager amount of honorarium worth P1,000.00 per month. The association’s elected directors and appointed officers do not have an honorarium. Works of these officers are on a pro-bono basis.

Though Director Lozano is assigned as the official collector, payment of monthly dues and membership fee can still be made at the treasurer’s residence located at Block 4 Lot 2.

Director Lozano will be roving and conduct house-to-house collection.

The association through its By-Laws is authorized to hire a collector or association’s officers. These officers may not be part of the Board and will be properly compensated.

Currently, PICHOA-2 is financial constrained to hire a regular collector.

Issuance of Official Receipt

Director Lozano is authorized to issue an Official Receipt for all payments received from members. Members are obliged to ask for the association Official Receipt.

Financial Reports

The challenge now for PICHOA-2 is to provide a regular report on the financial condition of the association to the members. The responsibility to provide members with financial information is inherent to the any association drive to collect money from its members.

PICHOA-2 shall submit an updated monthly collection report preferably stating also the amount of monthly dues and membership fee outstanding collectibles from the members.

A report on the Financial Condition (Balance Sheet) and Statement of Operation (Income Statement) shall be submitted to the members, the most, on a quarterly basis.

These financial reports can be posted on designated bulletin board and on-line/web-based avenues for facile access of the members.

Monthly Dues and Membership Fee

PICHOA-2 By-Laws provides for monthly dues collectible from members amounting to P60.00 per month. The monthly dues will be utilized by the association for its operation.

While it also provides for a one-time membership fee of P500.00 imposable to all homeowners under its turf. The membership fee serves as the seed capital of the association and can be used for well-meaning projects or programs of the association i.e. purchase of emergency equipment, emergency operation, and the like.

Deadline of payment of the monthly dues is on the 5th day of the succeeding month.

The Subdivision Developer’s

Unfortunately, the subdivision developer, Johndorf Ventures Corporation (JVC), notwithstanding the existence of the duly organized association collected the membership fee and monthly dues from homeowners during the take-out of housing units.

Today, JVC has only remitted portion of the membership fee collected to the association. It has not remitted a single centavo of the collected monthly dues. It still collects these fees from home-takers.

The developer very well knew that homeowners’ association exist for they have been summoned by the Housing and Land Use Regulatory Board (HLURB) – Region 10 for complaints filed by the three homeowners’ associations of Pag-ibig Citihomes Subdivision.

The developer is still to provide an updated list of housing units buyers. They have only provided the association the list, as of October 31, 2011, in March 2012.

The inability of the developer to provide an updated list as of the end of a particular month keeps both homeowners and officers wondering and forming conjectures for they have an automated or computerized database.

Bakit kaya? Ano kaya ang kanilang tinatago?

Advertisements

HLURB Agrees with HOAs


In a letter to Pag-ibig Citihomes Homeowners’ Associations (PICHOAs) dated February 2, 2012, Housing and Land Use Regulatory Board (HLURB) – Region 10 agrees with PICHOAs’ stand on the membership fee and association dues collected by the developer, Johndorf Ventures Corporation.

PICHOAs asked HLURB to issue a ruling for the developer to turn-over the fund to the respective homeowners’ associations of the subdivision, emphasizing that the developer is a totally separate entity from the association and, therefore, has no right to spend the money in their behalf.

HLURB pointed out in its response-letter that under PD 957, developers are obliged to “initiate” the organization of a Homeowners’ Association, but are not allowed to levy and collect association dues.

It also cited Section 27 of PD 957, otherwise known as The Subdivision and Condominium Buyers’ Protective Decree, which states that, “No owner or developer shall levy upon any lot or buyer a fee for an alleged community benefit. Fees to finance services for common comfort, security and sanitation may be collected only by a properly organized homeowners’ association and only with the consent of a majority of the lot or unit buyers actually residing in the subdivision or condominium project.”

The letter also suggest for PICHOAs to make a formal, written demand to the developer, for the turn-over of the fees collected by the latter.

PICHOAs and the developer had previous dialogues but the former were only presented with collected sum of money minus the expenses incurred by the latter in the subdivision.

The associations strong stand is for the 100% turn-over of funds.

A conference or meeting among PICHOAs and representative from the developer will be held on February 10, 2012 at 9:00 o’clock in the morning at HLURB’s Regional Office, 3rd Floor, Du Point Building, Velez corner Akut Streets, Cagayan de Oro City.

Phase 1, 2 & 3 HOAs ask HLURB’s Ruling


The Board of Directors of Pag-ibig Citihomes Phase 2 Homeowners’ Association (PCHOA-2) in their 2nd Regular Board Meeting unanimously agreed to demand the full turnover to the Association the fees collected by the developer, Johndorf Ventures Corporation (JVC). JVC collected the Membership Fee of P500.00 and 6-month advance on Membership/Association Dues, commonly known as monthly dues, worth P360.00 from homeowners during the issuance of Permit to Occupy (PTO).

PCHOA-2 in its two years of existence is still to receive the funds from the developer. Dialogues have been conducted in the past between the parties but failed to give good results.

In the joint meeting of officers of homeowners’ associations of Pag-ibig Citihomes Subdivision held in January 22, 2011, officers expressed a strong support to call for the 100% collection of money from JVC. The three (3) associations agreed to ask Housing and Land Use Regulatory Board (HLURB) to make a ruling on the issue.

A letter to HLURB signed by Phase 1, 2 & 3 Homeowners’ Associations’ Presidents was lodged with the former on January 27, 2012.

The State recognizes that developers of subdivision may help homeowners organize homeowners’ association.

“The developer may collect the Membership Fee and other dues in behalf of the Association pending its organization. But said money should be given back to the Association once it’s organized”, is the collective stand of the homeowners.

“The developer has no right to spend the collected fees or money of the Association, unless the Association authorizes them. The membership fee and monthly dues collected by the developer are Associations’ money, not of developer’s,” they further agreed.

There is no standing Memorandum of Understanding/Agreement between the JVC and the three (3) Homeowners’ Associations as to its use.