Pag-ibig Citihome Phase 2 Homeowners’ Association (PICHOA-2) engages the services of collector for its drive to collect monthly membership dues as stated in the association’s By-Laws.
The move is in support of the previous Board Resolution condoning the collection of previous years’ monthly dues collectibles from its membership. PICHOA-2 will collect all outstanding monthly dues starting January 2012 from members.
For those housing units taken out only this year, 2012, monthly dues will start on the preceding month the unit is actually taken out.
Director David Lozano had accepted the Board’s call for him to be ascribed collector of the association. He will received a meager amount of honorarium worth P1,000.00 per month. The association’s elected directors and appointed officers do not have an honorarium. Works of these officers are on a pro-bono basis.
Though Director Lozano is assigned as the official collector, payment of monthly dues and membership fee can still be made at the treasurer’s residence located at Block 4 Lot 2.
Director Lozano will be roving and conduct house-to-house collection.
The association through its By-Laws is authorized to hire a collector or association’s officers. These officers may not be part of the Board and will be properly compensated.
Currently, PICHOA-2 is financial constrained to hire a regular collector.
Issuance of Official Receipt
Director Lozano is authorized to issue an Official Receipt for all payments received from members. Members are obliged to ask for the association Official Receipt.
The challenge now for PICHOA-2 is to provide a regular report on the financial condition of the association to the members. The responsibility to provide members with financial information is inherent to the any association drive to collect money from its members.
PICHOA-2 shall submit an updated monthly collection report preferably stating also the amount of monthly dues and membership fee outstanding collectibles from the members.
A report on the Financial Condition (Balance Sheet) and Statement of Operation (Income Statement) shall be submitted to the members, the most, on a quarterly basis.
These financial reports can be posted on designated bulletin board and on-line/web-based avenues for facile access of the members.
Monthly Dues and Membership Fee
PICHOA-2 By-Laws provides for monthly dues collectible from members amounting to P60.00 per month. The monthly dues will be utilized by the association for its operation.
While it also provides for a one-time membership fee of P500.00 imposable to all homeowners under its turf. The membership fee serves as the seed capital of the association and can be used for well-meaning projects or programs of the association i.e. purchase of emergency equipment, emergency operation, and the like.
Deadline of payment of the monthly dues is on the 5th day of the succeeding month.
The Subdivision Developer’s
Unfortunately, the subdivision developer, Johndorf Ventures Corporation (JVC), notwithstanding the existence of the duly organized association collected the membership fee and monthly dues from homeowners during the take-out of housing units.
Today, JVC has only remitted portion of the membership fee collected to the association. It has not remitted a single centavo of the collected monthly dues. It still collects these fees from home-takers.
The developer very well knew that homeowners’ association exist for they have been summoned by the Housing and Land Use Regulatory Board (HLURB) – Region 10 for complaints filed by the three homeowners’ associations of Pag-ibig Citihomes Subdivision.
The developer is still to provide an updated list of housing units buyers. They have only provided the association the list, as of October 31, 2011, in March 2012.
The inability of the developer to provide an updated list as of the end of a particular month keeps both homeowners and officers wondering and forming conjectures for they have an automated or computerized database.
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