Typhoon Pablo | isaw MONOLOGUE


When Tropical Storm Sendong battered Northern Mindanao last year it left the region with huge loss of lives and properties. This was not the situation after Typhoon Pablo. No loss of life was reported.

The apparent reason was people heeded the announcements and warnings of authorities. As early as 9AM of December 3, people were occupied stocking food, water and emergency kits. Pre-school and elementary classes were suspended. Authorities suspended classes for high school students in the afternoon. Emergency vehicle, equipment and personnel were already on standby…..

click link to read more… Typhoon Pablo | isaw MONOLOGUE.

 

Finally a Light at the Access Road


For two months now residents of Citihomes Subdivision have enjoyed the street lights provided by the Local Government Unit of Opol on the access road to the subdivision.

While it is only few lamp posts carefully appointed in almost a kilometer stretch of the access road from the subdivision’s entrance, the homeowners welcomed this development.

This has provided a degree of relief to homeowners who come home late from work. The project also serves as a deterrent for the ill-motives of some individuals to cause harm to the riding public, including transportation services operators.

It is a perennial complaint of taxi drivers that access road to the subdivision is not well-lit aside from the bad condition of the road. Reason for them to ask additional fee for their services.

The homeowners are extending our gratefulness to the Local Government Unit of Opol, especially to Mayor Dexter Yasay for realizing the said project. We also pray that the good mayor will put another street lighting project that will span from the subdivision to the national highway.

PICHOA-2 2012 Special General Assembly a Success


The Pag-ibig Citihomes Phase 2 Homeowners’ Association, Inc. (PICHOA-2) special general assembly on July 15, 2012 was a resounding success.

Issues and concerns of the members and the association were presented, discussed and clarified. The following are some of the points raised during the assembly:

  1. Member’s Monthly Dues.

Members are obliged to pay promptly their monthly due contribution to the association’s collector or treasurer. The monthly due of P60.00 is expressly stipulated in the approved by-laws. The monthly due will fund the operational expenditures of the organization including expenses for light, garbage collection, maintenance and security.

Initially the monthly dues will finance the administrative cost of the organization, the garbage collection and street lights.

It was explained that the expected monthly due collectible per month is barely enough to provide for the fixed expenditures of the association.

  1. Garbage Collection.

Garbage collection at present is being serviced by the Local Government Unit of Opol but the services will only last for two (2) months according to Mayor Dexter Yasay.

The association will then be responsible for the collection of the members’ garbage on a weekly basis. Thus, members who didn’t pay their monthly dues will be denied of the garbage collection services.

Collection of garbage will be done on a house-to-house scheme unlike the present method adopted by LGU-Opol.

  1. Astray Animals

The subdivision has a problem of astray animals ranging from domesticated pets like dog and cats to farm animal like cow, goat and chicken.

The Deed of Restriction every house buyers had signed restricts astray animals or pets within the subdivision. Homeowners are also barred from raising farm animals within the subdivision.

  1. Vehicle Gate Pass/Stickers

All vehicles used for public transportation will have to secure a gate pass/sticker bearing the three logos of the three homeowners’ associations. Owners of private vehicles i.e. motorcycle, tricycle, car, and the like are enjoined to get a gate pass/sticker from PICHOA-2.

  1. Street Lights

PICHOA-2 will now be obligated to pay for the street lights and provide electric bulb for busted lights within Phase 2. Each phase of the subdivision will now have its own electric meter. Continue reading

ANNOUNCEMENT: 2012 PICHOA-2 Special General Assembly


Pag-ibig Citihomes Phase 2 Homeowners’ Association, Inc. (PICHOA-2) will be holding Special General Assembly on Sunday, July 15, 2012 at two o’clock in the afternoon. The assembly will be held at St. Vincent Ferrer Chapel’s ground.

All unit owners or their representatives are enjoined to attend said activity to discuss relevant issues affecting our community. And, of course, to hear from members their concerns, suggestions, etc. to improve our community.

The following challenges or concerns will be discussed, among others: Continue reading

Announcement: Keep Your Animals At Bay


Announcement

Announcement of PICHOA-2 regarding astray animals roaming around the subdivision. This is a perennial problem of homeowners since some homeowners are not responsible enough to tend to their pets.

I have witnessed one accident three months ago involving a bicycle rider who hit the eletric post after he was harassed by a dog.

Residents who love to hike and jog around the subdivision are prevented to do their usual exercise routines for fear of being attacked by unkept pet dogs.

There is also domestic animals of residents in the neighboring sitios who greased their cows and goats on the lawn of unoccupied units.

PICHOA-2 Appoints a Collector


Pag-ibig Citihome Phase 2 Homeowners’ Association (PICHOA-2) engages the services of collector for its drive to collect monthly membership dues as stated in the association’s By-Laws.

The move is in support of the previous Board Resolution condoning the collection of previous years’ monthly dues collectibles from its membership. PICHOA-2 will collect all outstanding monthly dues starting January 2012 from members.

For those housing units taken out only this year, 2012, monthly dues will start on the preceding month the unit is actually taken out.

The Collector

Director David Lozano had accepted the Board’s call for him to be ascribed collector of the association. He will received a meager amount of honorarium worth P1,000.00 per month. The association’s elected directors and appointed officers do not have an honorarium. Works of these officers are on a pro-bono basis.

Though Director Lozano is assigned as the official collector, payment of monthly dues and membership fee can still be made at the treasurer’s residence located at Block 4 Lot 2.

Director Lozano will be roving and conduct house-to-house collection.

The association through its By-Laws is authorized to hire a collector or association’s officers. These officers may not be part of the Board and will be properly compensated.

Currently, PICHOA-2 is financial constrained to hire a regular collector.

Issuance of Official Receipt

Director Lozano is authorized to issue an Official Receipt for all payments received from members. Members are obliged to ask for the association Official Receipt.

Financial Reports

The challenge now for PICHOA-2 is to provide a regular report on the financial condition of the association to the members. The responsibility to provide members with financial information is inherent to the any association drive to collect money from its members.

PICHOA-2 shall submit an updated monthly collection report preferably stating also the amount of monthly dues and membership fee outstanding collectibles from the members.

A report on the Financial Condition (Balance Sheet) and Statement of Operation (Income Statement) shall be submitted to the members, the most, on a quarterly basis.

These financial reports can be posted on designated bulletin board and on-line/web-based avenues for facile access of the members.

Monthly Dues and Membership Fee

PICHOA-2 By-Laws provides for monthly dues collectible from members amounting to P60.00 per month. The monthly dues will be utilized by the association for its operation.

While it also provides for a one-time membership fee of P500.00 imposable to all homeowners under its turf. The membership fee serves as the seed capital of the association and can be used for well-meaning projects or programs of the association i.e. purchase of emergency equipment, emergency operation, and the like.

Deadline of payment of the monthly dues is on the 5th day of the succeeding month.

The Subdivision Developer’s

Unfortunately, the subdivision developer, Johndorf Ventures Corporation (JVC), notwithstanding the existence of the duly organized association collected the membership fee and monthly dues from homeowners during the take-out of housing units.

Today, JVC has only remitted portion of the membership fee collected to the association. It has not remitted a single centavo of the collected monthly dues. It still collects these fees from home-takers.

The developer very well knew that homeowners’ association exist for they have been summoned by the Housing and Land Use Regulatory Board (HLURB) – Region 10 for complaints filed by the three homeowners’ associations of Pag-ibig Citihomes Subdivision.

The developer is still to provide an updated list of housing units buyers. They have only provided the association the list, as of October 31, 2011, in March 2012.

The inability of the developer to provide an updated list as of the end of a particular month keeps both homeowners and officers wondering and forming conjectures for they have an automated or computerized database.

Bakit kaya? Ano kaya ang kanilang tinatago?

Citihomes Stinks


CITIHOMES, a subdivision located in Bario Malanang in the Municipality of Opol, Misamis Oriental, smells of rot for almost a month now. Homeowners’ garbage remains uncollected. Domestic animals feast on plastic or sacks of rotting house wastes and foul smelling baby diapers pinned on perimeter fences.

Citihomes is believed to be the biggest subdivision in Region 10 once completed.

Arrogant Developer

The project developer, Johndorf Ventures Corporation (JVC), without due notice to the concerned homeowners’ associations (HOAs) stopped the garbage collection services.

JVC regularly collects the garbage every Thursday or Friday up until a month ago.

Surprised Homeowners

The move of the developer surprised homeowners when JVC did not collect garbage for two straight weeks. The garbage truck usually misses collection for one week only.

The garbage problem left homeowners and HOAs officers guessing on JVC’s intention since it happened right after JVC’s interest to return the membership fees of HOAs.

Project Engineer Etol has no concrete answer to the reason for the service stoppage but instead refers complaining homeowners to their respective HOA’s Board.

Partial Remittance of Membership Fee to HOAs

JVC has signified to remit the membership fees to the HOAs.

Check issued by JVC representing membership fees due to respective HOAs represents only partial amount of the total collectibles of HOAs from the developer.

JVC is still has to furnish HOAs the MASTER LIST of homeowners who have taken out their respective housing units.

HOAs Collectibles from the Developer

Each HOA has pending collectibles from the developer. Collectibles include those fees collected by JVC, in the guise of HOA, from homeowners during the take-out of their housing units. These fees are the monthly dues and membership fees.

Subdivision developers are prohibited from collecting any fees from the homeowners or buyers of condominium or subdivision to finance common comfort.

Section 27 of Presidential Decree 957 provides: Other Charges. No owner or developer shall levy upon any lot or buyer a fee for an alleged community benefit. Fees to finance services for common comfort, security and sanitation may be collected only by a properly organized homeowners association and only with the consent of a majority of the lot or unit buyers actually residing in the subdivision or condominium project.

HLURB issues an Order for Termination of Conciliatory Proceedings


The Housing and Urban Development Coordinating Council (HLURB) – Region 10 has issued an order terminating the conciliatory proceedings between the developer, Johndorf Ventures Corporation (JVC), and the three homeowners’ associations of Pag-ibig Citihomes Subdivision on April 11, 2012.

The order doesn’t prevent homeowners’ associations from filing a formal complaint against the JVC. Meaning the associations can hire lawyers to file a case against JVC.

Pag-ibig Citihomes Subdivision is a large housing development project of JVC comprising almost 5,000 single-detached housing units located in Malanang, Opol, Misamis Oriental.

The conciliatory conferences stemmed from the complaint lodged by the homeowners’ associations at HLURB in late January of this year.

JVC, the developer, failed to remit the membership fees and monthly dues they collected in behalf of the associations. JVC also send notices to the homeowners’ associations that expenses on the maintenance of the subdivision i.e. security guards, electricity, grass cutting, garbage collection were deducted from the collected fees without the knowledge and approval of the associations.

JVC still collects membership fees and monthly dues from homeowners even the homeowners associations were already organized and duly registered with HLURB since 2010.

HLURB ordered the termination of the conciliatory proceedings between developer, Johndorf Ventures Corporation and the Homeowners’ Associations of Pag-ibig Citihomes Subdivision in Malanang, Opol, Misamis Oriental.

PICHOA-2 Proposed Financial Bible


The proposed Financial Bible for Pag-ibig Citihomes Phase 2 Homeowners’ Association (PICHOA-2) will help meet the following objectives: the exercise of prudence in all PICHOA-2 financial transactions, maintain a healthy financial condition of the association, set up checks and balances in all financial transactions, and protect the general membership from unscrupulous practices of the Board and Officers of the association.

The Funds

The Financial Management Policy or Financial Transaction Manual provides for the setting up of three separate funds – the Petty Cash Fund, General Reserve Fund, and the Special Reserve Fund. These funds will have their own means and procedures of disbursement and have specific uses.

The Petty Cash Fund (PCF) as we all know will fund the day-to-day expenditures of the association. This will, of course, be funded by the General Reserve Fund.

The General Reserve Fund shall finance the regular or routine activities of the association and be used for the following purposes: to finance Administrative Cost, Maintenance Cost, Project/Program Cost, and Miscellaneous Expenses of the association.

While the Special Reserve Fund shall finance the association special projects and programs. The association shall only use the Special Reserve Fund for the following purposes: to fund rescue and emergency programs or activities, to purchase rescue and emergency tools and equipments, and to provide seed capital for income-generating projects.

The Financial Bible of PICHOA-2 also provides for the distribution of the Annual Net Surplus to the General Reserve Fund (60%) and Special Reserve Fund (40%). This distribution will allow the association to become sustainable.

The Financial Reports, Budget and Audit

The policy also emphasizes the use of Budget and the relevance of audit. The association is compelled to present and pass an annual budget during the annual general assembly. This budget will then be used as the basis for the next year’s financial transactions of the association.

The scope of audit activities are also provided in the proposal. The audit activities will determine the following areas: Cash Position of the association, Adherences to and/or deviations from the association’s rules and procedures, Physical audit of properties, accountable forms/documents of the association, and Effectiveness of the association’s financial control systems.

Nonetheless, the frequencies of the preparation of financial reports and the type of financial reports to be presented are also stipulated.

The Bank Account

The proposal expressly recommends that a Checking or Current Account will be used instead of a Savings Account. It would be easier for the members and officers to monitor disbursement or withdrawal of the bank deposits with a check since checks are returned by the bank. The used check can then be used as attachment to expenses or authorized withdrawal or payment.

The Membership Fee

Membership Fee shall be automatically allocated to the Special Reserve Fund. The association officers shall exercise extra care that the collected Membership Fee, since it is reflected in the income statement of the association, will not be used for the other expenditures, except those authorized for Special Reserve Fund.

The Financial Bible Relevance

The financial bible will serve as the starting ground for audit activities. Currently, audit activities are merely concentrated on the issue of whether the money received by the association is accounted for and its disbursement is authorized by the approving authority. Or whether the amount disbursed is equal to the supposed expenditures. It will now include audit of procedures and whether there are enough safety nets that protect the financial resources of the association.

The financial bible also protects the members and the financial resources of the association. Officers of the association are prohibited to use the previous years’ funds to finance the present operation. Present operation shall be funded only by revenues generated for the year.

Without the Financial Bible, officers of the association can pass Resolutions authorizing disbursement of funds and that would make their transactions legal.

The Approval and Amendment

The Financial Bible of the PICHOA-2 can only be amended by the BOARD and 10% of the members in good standing but must be approved by the majority of the members in good standing in a general assembly.